Job application tracker
A job application tracker built for the whole search
Track every role, every interview, every follow-up — in one workspace that actually connects them.
Why spreadsheets break down
A spreadsheet can hold rows, but it can't remind you to follow up, link a recruiter email to the right role, surface the four jobs you applied to last week and haven't heard from, or keep a tailored resume next to the job description it was written for.
By interview five, the columns multiply, the tabs get confusing, and the search stops feeling like a search — it starts feeling like data entry.
Track jobs by stage
Move roles through real stages — Interested, Applied, Phone screen, Onsite, Offer, Closed — without forcing your search into a rigid kanban. Each job carries its own context: the description, your tailored resume, the people, the notes, the next step.
Connect resumes, notes, prep, and follow-ups
Everything around a job lives with the job. Resumes and cover letters are versioned and reusable. Notes and email threads attach automatically when you forward to your you@heyvitae.coalias. Interview prep kits and mock practice sit on the same record so when the call comes, you're ready.
More than a resume tool
Most resume tools treat your job search like a word game — tweak the bullets, swap the keywords, and somehow more interviews appear. They don't. The resume opens the door at best. What happens after — the interviews, the follow-ups, the second-round prep, the offer conversation — is where searches are actually won or lost. Hey Vitae helps you improve your materials without turning your search into endless resume rewrites, so you can track the process, prep for interviews, manage follow-ups, and learn what's actually creating momentum.
- Role-specific interview prep and practice interviews.
- Follow-up reminders that don't depend on you remembering.
- Resume and cover letter versions that bend to the role, with Apply Strength feedback on fit.
- Shareable Spotlight pages when a PDF won't do the job justice.
- Insights into what kinds of moves are actually working.
Ask about any job — and get a grounded answer
Because every job carries its posting, your fit analysis, resume, prep, and timeline, you can just ask. Is this a stretch? What's the comp likely to be? Where is my resume weak for this role? What should I ask the recruiter? Ask (Beta)answers from that job's real context — not generic advice — and points you to the exact place to act.
See what’s stalled and what’s moving
Hey Vitae surfaces the jobs that have gone quiet, the follow-ups you said you'd send and didn't, and the patterns in what's actually converting. You stop guessing whether your search is working — you can see it.
Common questions
What is Hey Vitae?
Hey Vitae is a job-search workspace for candidates. It helps you track every role you're interested in, prep for interviews around the actual job, manage follow-ups, organize resumes and notes, and see what's actually moving — without turning your search into spreadsheet chaos.
Can I use Hey Vitae instead of a job search spreadsheet?
That's exactly what it's built for. A spreadsheet can hold rows, but it can't connect resumes to interview prep, surface stalled threads, remind you about follow-ups, or show you what's actually getting traction. Hey Vitae replaces the spreadsheet with a workspace that does the rest of the work too.
Is Hey Vitae just a resume tool?
No. Resume and cover letter versioning is part of the workspace, but the main product is the full job-search system: tracking, interview prep, follow-ups, documents, email, Spotlight pages, and insights. Companies have ATS. Recruiters have CRM. Hey Vitae is the candidate-side system.
Can I track interviews and follow-ups?
Yes. Interviews are first-class — you can prep with role-specific kits, log notes during and after, and schedule follow-up reminders. Threads from forwarded recruiter emails link to the right job automatically.
Does Hey Vitae apply to jobs for me?
No — and that's intentional. Auto-applying tends to produce noise, not interviews. Hey Vitae helps you apply more deliberately and follow through, so the roles you do pursue actually move forward.
Is Hey Vitae free?
Yes — Free tracks unlimited jobs, keeps 5 saved documents, and lets you try the AI, with no card needed to start. When your search picks up, Plus makes Apply IQ unlimited (match scores, cover-letter feedback, and résumé coaching on every job) and adds full interview prep on 10 jobs a month plus 3 practice interviews — $120 for a 6-month pass (no auto-renewal) or $24/month. For peak prep, Max ($39/month) makes interview prep unlimited (fair use), adds Deep Prep research, and gives 10 practice interviews a month. Plus and Max both include Functioning Human access.
Is my job search data private?
Yes. Your tracked jobs, notes, documents, and emails are private to your account. Spotlight pages are only public if you choose to publish them — and you can keep them private or share role-specific links. See the privacy page for full details on data handling.