Job application tracker
A job application tracker built for the whole search
A dozen applications in, the spreadsheet stops helping. Put every role, interview, and follow-up on one board, and see what needs you today.
Why spreadsheets break down
A spreadsheet can hold rows, but it can't remind you to follow up, link a recruiter email to the right role, surface the four jobs you applied to last week and haven't heard from, or keep a tailored resume next to the job description it was written for.
By interview five, the columns multiply, the tabs get confusing, and the search stops feeling like a search — it starts feeling like data entry.
Track jobs by stage
Move roles through real stages — Interested, Applied, Phone screen, Onsite, Offer, Closed — without forcing your search into a rigid kanban. Each job carries its own context: the description, your tailored resume, the people, the notes, the next step.
Connect resumes, notes, prep, and follow-ups
Everything around a job lives with the job. Resumes and cover letters are versioned and reusable. Notes and email threads attach automatically when you forward to your you@heyvitae.co alias. Interview prep kits and mock practice sit on the same record so when the call comes, you're ready.
More than a resume tool
Most resume tools treat your job search like a word game — tweak the bullets, swap the keywords, and somehow more interviews appear. They don't. The resume opens the door at best. What happens after — the interviews, the follow-ups, the second-round prep, the offer conversation — is where searches are actually won or lost. Hey Vitae helps you improve your materials without turning your search into endless resume rewrites, so you can track the process, prep for interviews, manage follow-ups, and learn what's actually creating momentum.
- Role-specific interview prep and practice interviews.
- Follow-up reminders that don't depend on you remembering.
- Resume and cover letter versions that bend to the role, with Apply IQ feedback on fit.
- Shareable Spotlight pages when a PDF won't do the job justice.
- Insights into what kinds of moves are actually working.
Ask about any job — and get a grounded answer
Because every job carries its posting, your fit analysis, resume, prep, and timeline, you can just ask. Is this a stretch? What's the comp likely to be? Where is my resume weak for this role? What should I ask the recruiter? Ask (Beta) answers from that job's real context — not generic advice — and points you to the exact place to act.
See what’s stalled and what’s moving
Hey Vitae surfaces the jobs that have gone quiet, the follow-ups you said you'd send and didn't, and the patterns in what's actually converting. You stop guessing whether your search is working — you can see it.
Common questions
What is Hey Vitae?
Hey Vitae is a job-search tool that leads with the interview. Pick the date and paste the posting, and you rehearse the interview you actually have, with an interviewer who has read the posting and feedback that quotes your own words and names the one thing to fix. Around it: your resume read the way a recruiter reads it, roles that fit, and every application and follow-up in one place. Tracking is free.
Can I use Hey Vitae instead of a job search spreadsheet?
That's exactly what it's built for. A spreadsheet can hold rows, but it can't connect resumes to interview prep, surface stalled threads, remind you about follow-ups, or show you what's actually getting traction. Hey Vitae replaces the spreadsheet with a workspace that does the rest of the work too.
Is Hey Vitae just a resume tool?
No. Resume scoring and tailoring are part of it, but Hey Vitae leads with the interview: prep and practice for the job you actually have, with every answer scored. Tracking, follow-ups, email, Spotlight pages and insights sit around it, which is how the prep knows the posting, your resume and how the last round went.
Can I track interviews and follow-ups?
Yes. Interviews are first-class — you can prep with role-specific kits, log notes during and after, and schedule follow-up reminders. Threads from forwarded recruiter emails link to the right job automatically.
Does Hey Vitae apply to jobs for me?
No — and that's intentional. Auto-applying tends to produce noise, not interviews. Hey Vitae helps you apply more deliberately and follow through, so the roles you do pursue actually move forward.
Is Hey Vitae free?
Yes — Free tracks unlimited jobs, keeps 5 saved documents, includes practice drills and the likely questions for every interview, and lets you try the AI, with no card needed to start. One interview coming up? Its full prep is $12, no subscription. When your search picks up, Pro makes everything unlimited — match scores, cover-letter feedback and resume coaching on every job, a prep kit for every interview, Deep Prep research before each one, and 5 practice interviews a month. It's $29/month, or a $129 Job Search Pass for 6 months of access with no auto-renewal.
Is my job search data private?
Yes. Your tracked jobs, notes, documents, and emails are private to your account. Spotlight pages are only public if you choose to publish them — and you can keep them private or share role-specific links. See the privacy page for full details on data handling.
The bottom line
Get the interview.
Get through it.
Rehearse the interview you actually have, and get the honest read nobody else gives you. Free to try, no card.