Interview tracker
An interview tracker for every round, not just every application
Track every interview, every round, and every follow-up in one place — who you met, what was asked, what to send next, and prep that gets sharper every round.
Track every interview, every round
Most trackers stop at “applied.” A real search is won in the rounds after that — the recruiter screen, the hiring-manager call, the panel, the final. Hey Vitae tracks interviews as their own thing, so each round has a date, a stage, and a next step instead of disappearing into one “Interviewing” column.
Move a role through real stages — Phone screen, Onsite, Final, Offer — and keep every interview attached to the job it belongs to. One company with four rounds stays one clear thread, not four rows you have to reconcile.
Recruiter emails track themselves
Put your personal you@heyvitae.coalias on application forms, or just forward a recruiter's email — and the whole thread attaches to the right job automatically. The scheduling back-and-forth, interviewer names, and the next step land on the interview without any copy-paste.
Add your own notes on top — what they asked, what landed, what to send after — so everything about a conversation lives in one place instead of a separate notes app.
Walk in ready, not rushed
Each interview sits right next to its prep. Generate a role-specific prep kit from the actual job description, rehearse out loud with a voice practice interview, and keep your stories and likely questions on the same record — so when the call comes, you're not starting from a blank page.
See the full interview prep workspace.
Never miss a follow-up
The thank-you note you meant to send and the “just checking in” you keep putting off are where good candidates quietly fall out of the running. Hey Vitae fires follow-up reminders tied to each interview, so the next step happens on time instead of four days late.
See your whole interview pipeline
When you're interviewing at five companies at once, the hard part is holding it all in your head. Hey Vitae surfaces what's coming up, what's gone quiet, and which threads need a nudge — so you can see your whole pipeline instead of guessing where each one stands.
Every interview makes the next one sharper
After each interview you reflect — how prepared you felt, how it went, what you'd change. Hey Vitae turns that, along with your practice sessions, into a quiet picture of your patterns: the strengths to lean on and the specific gaps to keep closing.
Then it actually uses it. Your next prep kit and practice interview coach you on your weak spots instead of generic tips — and when you improve, it notices and stops harping on what you've already fixed. The more you use it, the more it's coaching you, not running a template.
Keep every interview on track.
Free up to 100 tracked jobs. No card required. Add your active interviews in a few minutes.
Start tracking freeCommon questions
What is an interview tracker?
An interview tracker is where you manage the interview stage of a job search — the rounds, dates, people, questions, notes, and follow-ups for each role you're interviewing for. A job application tracker focuses on getting applications out the door; an interview tracker focuses on everything that happens once a company responds. Hey Vitae does both in one workspace.
Can I track multiple interview rounds for one job?
Yes. Each role carries its own interviews — recruiter screen, hiring-manager round, panel, final — with their own dates, notes, and follow-ups, all attached to the same job. You see the full sequence for a company in one place instead of scattered rows.
How is this different from a job application tracker?
They're two halves of the same search. A job application tracker is about saving roles and getting applications out; interview tracking is about managing the rounds, prep, and follow-ups after someone responds. Hey Vitae connects both — plus resumes, recruiter email, and notes — so nothing falls through the gap between applying and interviewing.
Does Hey Vitae's coaching learn from my interviews?
Yes. As you practice and reflect on interviews, Hey Vitae builds a private picture of your strengths and the gaps you keep hitting, then uses it to tailor your next prep kit and practice session to you — and to recognize what you've already improved. It's coaching with continuity, not the same generic tips every time.
Can I track interviews and follow-ups?
Yes. Interviews are first-class — you can prep with role-specific kits, log notes during and after, and schedule follow-up reminders. Threads from forwarded recruiter emails link to the right job automatically.
Can I use Hey Vitae instead of a job search spreadsheet?
That's exactly what it's built for. A spreadsheet can hold rows, but it can't connect resumes to interview prep, surface stalled threads, remind you about follow-ups, or show you what's actually getting traction. Hey Vitae replaces the spreadsheet with a workspace that does the rest of the work too.
Is Hey Vitae free?
Yes — Free covers up to 100 tracked jobs, 5 saved documents, and limited AI boosts, with no card needed to start. When your search picks up, Plus goes unlimited on jobs and documents, turns on automatic AI for every role, and includes 3 practice interviews a month — $120 for a 6-month pass (no auto-renewal) or $24/month. For peak prep, Max ($39/month) adds Deep Prep research and 10 practice interviews a month. Plus and Max both include Functioning Human access.
What's the difference between Plus and Max?
Plus ($24/month, or $120 for a 6-month pass) is the serious-search plan: unlimited jobs and documents, automatic AI on every role, and 3 practice interviews a month. Max ($39/month) is for peak prep — everything in Plus, plus Deep Prep research and 10 practice interviews a month. Both include full Functioning Human access, and you can move between them any time.
Is my job search data private?
Yes. Your tracked jobs, notes, documents, and emails are private to your account. Spotlight pages are only public if you choose to publish them — and you can keep them private or share role-specific links. See the privacy page for full details on data handling.