Hey Vitae vs Job Search Spreadsheet
Hey Vitae vs a job search spreadsheet
A spreadsheet holds rows. Hey Vitae runs the rest of the search around them — prep, follow-ups, documents, and what’s working.
Last updated: May 2026
| Capability | Hey Vitae | Job Search Spreadsheet |
|---|---|---|
Coaching that remembers you across your search | Yes | No |
Stores rows of jobs | Yes | Yes |
Free and customizable | Free tier | Yes |
Tracks stage and next step per job | Yes | Manual |
Links recruiter emails to the right role | Yes | Manual |
Versioned resumes and cover letters | Yes | Manual links only |
Role-specific interview prep kits | Yes | No |
Practice interview practice | Yes | No |
Built-in follow-up reminders | Yes | No |
Networking conversations and referrals in the same pipeline as jobs | Yes | Manual |
Surfaces stalled jobs and search patterns | Yes | Manual setup required |
Shareable Spotlight pages | Yes | No |
Coaching that remembers you across your search
- Hey Vitae
- Yes
- Job Search Spreadsheet
- No
Stores rows of jobs
- Hey Vitae
- Yes
- Job Search Spreadsheet
- Yes
Free and customizable
- Hey Vitae
- Free tier
- Job Search Spreadsheet
- Yes
Tracks stage and next step per job
- Hey Vitae
- Yes
- Job Search Spreadsheet
- Manual
Links recruiter emails to the right role
- Hey Vitae
- Yes
- Job Search Spreadsheet
- Manual
Versioned resumes and cover letters
- Hey Vitae
- Yes
- Job Search Spreadsheet
- Manual links only
Role-specific interview prep kits
- Hey Vitae
- Yes
- Job Search Spreadsheet
- No
Practice interview practice
- Hey Vitae
- Yes
- Job Search Spreadsheet
- No
Built-in follow-up reminders
- Hey Vitae
- Yes
- Job Search Spreadsheet
- No
Networking conversations and referrals in the same pipeline as jobs
- Hey Vitae
- Yes
- Job Search Spreadsheet
- Manual
Surfaces stalled jobs and search patterns
- Hey Vitae
- Yes
- Job Search Spreadsheet
- Manual setup required
Shareable Spotlight pages
- Hey Vitae
- Yes
- Job Search Spreadsheet
- No
A spreadsheet is genuinely useful early in a job search. It’s free, customizable, and you already know how it works. For five jobs and one interview, it’s enough.
Notion templates fall in the same bucket — beautifully organized, easy to make your own, and a real upgrade over a raw spreadsheet for people who already live in Notion. But like a spreadsheet, they’re still a place you record what happened rather than a system that helps you decide what to do next.
It stops being enough when the search gets real. The columns multiply, the tabs blur together, you’ve lost track of which resume went where, and the follow-up you meant to send on Tuesday is now four days late. The spreadsheet records what happened. It can’t help you decide what to do next.
Hey Vitae replaces the spreadsheet with a workspace that does the rest of the work — interview prep, follow-up reminders, threaded recruiter email, document versioning, and insights into what’s actually moving. You don’t lose the structure of a spreadsheet. You gain everything around it.
When a spreadsheet is the better choice
We'd rather you pick the right tool than the wrong subscription. Here's when the other option is the better call.
- You’re tracking a handful of roles and one or two interviews — any tool’s overhead isn’t worth it yet.
- You want total control over your own columns and already live in Sheets or Notion.
- You don’t need reminders, prep, or document versioning — just a place to record what happened.
Built for candidate momentum
Less setup, clearer next steps.
Hey Vitae is intentionally organized around the parts of the search candidates actually have to manage: roles, stages, prep, documents, follow-ups, and outcomes. Instead of asking you to build your own system or endlessly rewrite materials, it gives each job a clearer next step.
- See which jobs need attention
- Prep from the role you’re actually interviewing for
- Keep notes, docs, reminders, and outcomes connected
See it for yourself.
Free to start. Add your active roles in a few minutes and see how it feels with the whole search in one place.
Start freeCommon questions
Can I use Hey Vitae instead of a job search spreadsheet?
That's exactly what it's built for. A spreadsheet can hold rows, but it can't connect resumes to interview prep, surface stalled threads, remind you about follow-ups, or show you what's actually getting traction. Hey Vitae replaces the spreadsheet with a workspace that does the rest of the work too.
Can I move my existing spreadsheet into Hey Vitae?
Most candidates re-add their active roles with the extension or by pasting job URLs — usually only takes a few minutes for an in-progress search. You don’t have to bring archived rows; keep the spreadsheet around for history if you want.
What is Hey Vitae?
Hey Vitae is a job-search workspace for candidates. It helps you track every role you're interested in, prep for interviews around the actual job, manage follow-ups, organize resumes and notes, and see what's actually moving — without turning your search into spreadsheet chaos.
Can I track interviews and follow-ups?
Yes. Interviews are first-class — you can prep with role-specific kits, log notes during and after, and schedule follow-up reminders. Threads from forwarded recruiter emails link to the right job automatically.
Is Hey Vitae free?
Yes — Free tracks unlimited jobs, keeps 5 saved documents, and lets you try the AI, with no card needed to start. When your search picks up, Plus makes Apply IQ unlimited (match scores, cover-letter feedback, and résumé coaching on every job) and adds full interview prep on 10 jobs a month plus 3 practice interviews — $120 for a 6-month pass (no auto-renewal) or $24/month. For peak prep, Max ($39/month) makes interview prep unlimited (fair use), adds Deep Prep research, and gives 10 practice interviews a month. Plus and Max both include Functioning Human access.
How does Hey Vitae's price compare?
Competitively. Hey Vitae is free to start (unlimited job tracking), and Plus is $24/month — or $20/month on the 6-month pass — for unlimited Apply IQ, interview prep, and follow-ups. That's at or below what most full-feature job-search tools charge (commonly around $24–40/month). For heavy interviewing, Max is $39/month with Deep Prep research and 10 practice interviews a month.
Is my job search data private?
Yes. Your tracked jobs, notes, documents, and emails are private to your account. Spotlight pages are only public if you choose to publish them — and you can keep them private or share role-specific links. See the privacy page for full details on data handling.